Introduction

The grouping tool of Wheelbase allows you to group together identical vehicles into one listing (like how you'd add a bunch of similar files into one folder on your computer).

Vehicles in a group will

Share one listing in all customer-facing platforms (website, Outdoorsy, etc). The listing will be the Parent vehicle's listing.(the parent is the original, or master vehicle)

Share vehicle description, photos, pricing and coverage settings

Quotes are spread across grouped vehicles evenly, no more expiring quotes when one of the units is booked (availability for that listing will show available until all the vehicles in that group are unavailable on that date).
All be managed under the Parent Vehicle in Wheelbase
Grouped vehicles can be added/removed at any time, however the parent vehicle cannot be removed from the group. You would need to fully ungroup all vehicles and then re-group.

How to Create a Group

To group a vehicle, start with the vehicle you want to be the parent vehicle. This means that any edits made to the parent vehicle will adjust any vehicles attached to that grouping.

To attach a vehicle to the primary vehicle

navigate to parent vehicles page
select the Overview tab
select +New Vehicle on the vehicle overview page
You can move an existing vehicle to the group by selecting from the drop down menu
Or you can create a new vehicle by clicking the blue create a new vehicle link
Click the green publish button to publish the new child vehicle

How to remove vehicles from a group

Once you've added vehicles to a group, they can be removed by selecting the edit wheel.

Fig1_Vehicle page>overview tab expanding the gear icon to show remove from group option

Making a quote/reservation for grouped vehicles:

Customer bookings that are created on your website, (through the group's first shared listing) will auto-assign to the vehicle in the group with the best availability.
When you start creating a quote on your Wheelbase dashboard, you have the option to check "auto assign to any rental in the group" or deselect it, to keep that quote on that specific vehicle.

Fig2_Quote builder page showing checkbox selected to auto assign to any rental within the group, you can uncheck to assign specifically to selected vehicle

Note

When vehicles are grouped, the system will allow multiple quotes in a group for the same dates. These vehicles will show as available until all the vehicles in the group have a confirmed booking to fill each vehicle listing in the group. When starting a quote for a child vehicle it can be assigned on any vehicle in the calendar for a group but will move to an available unit once confirmed.

What is a Parent vehicle?

The Parent vehicle is the master of the group, all the other vehicles will use the information and details of the Parent (price, description, photos, insurance) so make sure they are indeed all the same!

What is a Child vehicle?

The Children vehicles are the members of the group, who all copy the information of the Parent vehicle. The children vehicle will have their own availability, but bookings created online by your customers will auto-assign to the children vehicles until all the availabilities are filled up.

How can you tell if vehicles are in a group?

Vehicle groups will be identified with a square logo in front of the location name in the vehicle tab
When you click on the parent vehicle, you'll see the other vehicles listed in the grouping section of the overview tab

The children vehicle will not be displayed in the vehicles menu unless you select the checkbox Include Children Vehicle. You'll then see that a vehicle "is a child of ____"

Fig3_Vehicle menu showing checkbox to include child vehicle in the overview